Zoom

Zoom is a web conferencing application that you and your students can use to host online meetings. It's fully integrated with Blackboard and Kaltura and supported by the University of Maine system.

What can I do with Zoom?

Both you and your students have full access to Zoom, so you can use it for any sort of synchronous online meeting.

Lecture Delivery

Meet with students for live, synchronous, online class sessions.

Guest Speakers

Have guest speakers meet with your students, regardless of their location.

Peer Collaboration

Have students meet online in groups to work on assignments or projects.

Using Zoom in your class?

Add a link to CTEL’s Zoom Guide for Students to help them get started and connect them with support resources.

How does Zoom work?

You can log in to your Zoom account through a button in the Launchpad of the MyCampus portal or at maine.zoom.us using your Maine.edu credentials.

Also, Zoom is integrated with Blackboard, so you can find a link to Zoom in Blackboard’s Tools menu.

How do I start using Zoom?

This tutorial covers the basics of setting up your Zoom account and accessing it within Blackboard.

Set up your Zoom account
You’ll want to sign in to Zoom to create your user account before you join your first meeting.

  1. Go to maine.zoom.us. The landing page for the University of Maine System’s Zoom instance will open. You can return to this page any time to access your Zoom account settings.
  2. Click the Sign In button.
  3. Enter your Maine.edu credentials. (Your user name is your email address without “@maine.edu”.) Once you log in, your Zoom account will be activated, and your account settings will be displayed.
Link your Zoom and Kaltura accounts
Zoom is synced with Kaltura, the University of Maine system’s video hosting application. Therefore, if you connect your Zoom and Kaltura accounts, any Zoom meetings that you record to the cloud will automatically be added to your Kaltura account, with no need to download video files from Zoom then upload them to Blackboard or elsewhere on the web.

To link your Zoom and Kaltura accounts,

  1. Click the Profile link at the top of the left-hand menu from any page after you sign in to Zoom (either at maine.zoom.us or through the MyCampus portal). Your account settings will be displayed.
  2. Scroll to the very bottom of the page to the “Kaltura User Id” section. It will likely be blank.
  3. Click the Edit button on the right side of this section. A textbox will open next to “Kaltura User Id.”
  4. Enter your UMS user name (your email address without “@maine.edu”) in the textbox.
  5. Click the Save Changes button. The textbox will close, and your UMS user name will now be listed in the “Kaltura User Id” section, which means your accounts are now linked.
NOTE
When you record a Zoom meeting, make sure you select the Record to the Cloud option, otherwise it’ll be saved on your computer rather than in your Kaltura account. Also, meetings recorded in Zoom need time to process before they appear in your Kaltura account. Basically, the longer your recorded meeting, the more time the video will need to process. Once it’s available, you’ll receive an email notification, which means it can be added to your Blackboard course. Check out our Kaltura guide for instructions.
Link Zoom with your Google Calendar
If you link your Zoom and Google accounts, you’ll be able to schedule a Zoom meeting right within your Google Calendar. Linking your accounts is a two-step process: (a) connect your Google account with Zoom, and (b) add an extension or plug-in to your browser.

Connecting your Google Account with Zoom

  1. Click the Meeting Settings link at the top of the left-hand menu from any page after you sign in to Zoom (either at maine.zoom.us or through the MyCampus portal). Your account settings will be displayed.
  2. Scroll down to the “Calendar Integration” section, and click the gray slider button on its right. The Add a Calendar Service link will appear.
  3.  Click the Add a Calendar Service link. A box with three calendar options will open.
  4. Click Google Calendar. A list of all Google accounts that you have will be displayed.
  5. Select your Maine.edu Google account. A page asking you to confirm whether Zoom can have access to your Google account will open.
  6. Click the Allow button at the bottom of the page. You’ll return to the Meeting Settings page in your Zoom account, and your Maine.edu email address will now appear in the “Calendar Integration” section.
Screenshot showing the location of calendar integration settings in your Zoom account
Step 2: Turning on calendar integration in your Zoom account settings
Screenshot showing how to confirm Zoom access to your Google calendar
Step 6: Confirming that Zoom can access your Google Calendar

Adding Zoom to your Browser

  1. Click Meetings in the left-hand menu in your Zoom account.
  2. Click the Download link for the browser you’re using, either Chrome or Firefox, which you’ll find in a tan box at the bottom of the page. A download page for the extension or plug-in will open in a new tab.
  3. Add Zoom to your browser:
    1. For Firefox, click the + Add to Firefox button. A dialog box may open that asks you to confirm whether you want to add Zoom; click Yes if it does. Once Zoom has been added to your browser, a confirmation dialog box will appear.
    2. For Chrome, click the + Add to Chrome button. A dialog box asking you to confirm that you want to add “Zoom Scheduler” will open; click the Add extension button. The dialog box will close, and once Zoom has been added to your browser, a confirm dialog box will appear.
NOTE
Currently, Zoom only provides extensions for Google Chrome and Mozilla Firefox. Also, Zoom does not work well with Microsoft’s browsers, Edge and Internet Explorer.
Screenshot showing the location of the download links for Zoom browser extensions
Steps 1 & 2: Locating the download options for Zoom browser extensions
Screenshot showing the page for the Zoom add on for Firefox
Step 3b: Enabling the Zoom add on for Firefox
Screenshot showing the download page for the Zoom extension for Chrome
Step 3b: Adding the Zoom extension for Chrome
Add a link to Zoom in your Blackboard course

You can find a link to Zoom in 3 different places in a Blackboard course:

  • In the Tools menu under the More Tools link in any content area in your course.
  • As an option when you add a tool link to your course menu.
  • Under the Tools link in your course menu. This link is included in the default course menu provided by Blackboard. If you don’t see it, it may have been deleted at some point, but you can add it back. Watch Blackboard’s “How to Add a Tool Link to your Course” video for a step-by-step demonstration on adding one.

To schedule a Zoom meeting or series of meetings with your students, you’ll need to first add a link to Zoom within your Blackboard course, then you can use that link to access your Zoom account and schedule meetings. If you’re going to have multiple Zoom meetings throughout the term, we recommend that you add a link to Zoom in your course menu; however, if you’ll only have one or two Zoom meetings and your course is organized into weekly content areas, you could simply add a link to Zoom in one of them.

Add a Zoom link to your course menu

  1. Hover over the + icon at the top-left side of your course menu until its dropdown menu opens, then click the Tool Link option.
  2. Enter a name for the link.
  3. Click the “Type” dropdown menu, then select Zoom-Meeting. It’s the very last option on a very long list.
  4. Check the “Available to Users” box.
  5. Click the Submit button. The link to Zoom will now appear as the last link in your course menu.
Screenshot showing the option for adding a tool link to a Blackboard course menu
Step 1: Locating the option for adding a tool link to your course menu
Screenshot showing the settings for a tool link in your course menu
Steps 2-5: Creating the tool link in your course menu

Add a Zoom link to a content area

Go to any content area in your course, then follow these steps:

  1. Click Tools in the content area’s menu. Its long dropdown menu will open.
  2. Click More Tools to display even more menu options.
  3. Click Zoom Meeting. A “Create Link: Zoom-Meeting” page will open.
  4. Change the name for your Zoom link in the “Link Name” textbox if you want something more descriptive. By default, it’s simply “Zoom-Meeting.”
  5. Enter a description for your meetings in the “Text” textbox.
  6. Click the Submit button at the bottom-right side of the page. You’ll return to the content area in your Blackboard course, and the link you created will now appear as the last item in it. When you click this link, your Zoom account will open within Blackboard.
Screenshot showing the location of the Zoom link in a Blackboard content area
Steps 1-3: Locating a link to schedule a Zoom meeting in a content area in Blackboard
Screenshot showing the options for a Zoom meeting scheduled in Blackboard
Steps 4-6: Creating a link to a Zoom meeting in Blackboard
Schedule a Zoom meeting for your class
  1. Click the Zoom link that you created in your course. Your Zoom meeting settings will be displayed within Blackboard.
  2. Click the Schedule a New Meeting button.
  3. Enter settings for your meeting, i.e., a title, description, start time, duration.
  4. Click the blue Save button at the bottom of the page. A confirmation page will be displayed that shows your meeting’s settings.
  5. Click the home icon to the left of the “Zoom Meeting” page title to return to your course site.
NOTE
Want to learn how to manage a Zoom meeting? Check out Zoom’s Host Controls in a Meeting page, which has both video and text instructions. Also, Zoom holds live virtual training sessions each week; you can sign up for one at zoom.us/livetraining.

Where can I learn more about Zoom?

Zoom provides a wealth of online information that you can consult if you want to learn more about its features. You can also meet with one of CTEL’s learning designers if you’d like more personalized assistance.

Video Tutorials

Visit Zoom’s Video Tutorials page to view a series of short videos on its features.

Text Tutorials

If you prefer reading text tutorials, visit Zoom’s Help Center.

Privacy

Visit Zoom’s Privacy Policy page to learn how it protects your privacy.

Accessibility

Visit Zoom’s Accessibility Features page to review features for diverse users.

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